Up in the clouds

As featured in The Southern Reporter - www.thesouthernreporter.co.uk

Cloud computing is a process which is becoming more popular amongst users in all sectors.

Rather than have a program installed on a desktop p.c. or laptop, cloud computing allows you access to a service through the internet, and most are also available through apps on tablets and smartphones. As cloud software is usually paid monthly on a subscription, there is no initial investment needed either on software or installation.

There are several advantages to the cloud, the main being that you do not need to be stuck behind an office desk to be able to work on your accounts, or check who owes you money. It is available anytime, anywhere you have internet access. No programs are installed, so any update or upgrades are automatically applied. Also, data is held on secure servers, meaning there is no need to run back up routines as this is happening automatically for you.

Xero, one of our recommended cloud based software programs, provides functionality to invoice customers, deal with purchases and prepare VAT Returns. It can also link into your online bank, downloading transactions overnight, so every morning you know your bank balance and cash flow commitments.

Xero also allows multi user access, which you control, so someone could be creating your invoices whilst you oversee or approve them. Your Accountant can be added so you have real time collaboration with advisors, they can see what you see, and advise accordingly.

Of course all of this information, gives you the power to be able to see how your business is doing and reports are provided to allow you to run profit and loss, along with customer and supplier data.

Gail Kristiansen is a Book Keeping Manager for Rennie Welch LLP and can be contacted on 01573 224931 or via email gail.kristiansen@renniewelch.co.uk